So you’re looking for a conference space but you’re not quite sure which place to choose. Below are a few things to keep in mind when choosing a venue.

• Does your venue have a good location? – When choosing the right venue for your meeting your going to want a choose a place that is equally close for your attendees. This way if there is travel involved then your attendees all travel about the same distance.
• Does your budget fit the venue? - Look for a venue that works within your budget. Shop around see what the different venue’s offer and get the most for your buck
• Give yourself enough time- When booking meetings some area’s venues will be booked up months in advance.
• Does your venue have enough space? - You’ll want to check each property to make sure they have the right amount of space to make your meeting comfortable.
• Does the venue offer a food and beverage service? - Do they have on-site or off-site catering? Is there a fee if you bring your own food? These are some question you will want to ask. Look for packages that include things like baked goods and coffee or snack and soda. You tend to get more for your buck if you get food in packages.
• Is this the venue I want? - Check out your venues. Hotels are generally more than happy to give you a site tour of their hotel if it means you might secure your meeting with them. If you’re looking for a venue in the Albany New York area call the Best Western Sovereign. This Albany Hotel’s number is 518-489-2981 and they are more than happy to give you a site tour and provide you with all the information you need. Another option you can choose is to look around online. People will sometimes take the time to write reviews about their past meetings on sites such as Travelocity.com or Orbitz.com, whether it may have been a good or a bad experience. You can always go the old fashion way and ask colleagues or other business’s that have held there meetings in the area in the past.

Choosing the right venue can make or break your meeting. You’ll want your attendees to be comfortable and happy which here at the Best Western Sovereign are our two biggest priorities.